Administrative Assistant- Pipeline

PUB337156

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About this job

  • Industry: Mining
  • Area of expertise: Project Management & Services
  • Location: Calgary

What is required?

  • Hours per week: 40
  • Education level: Other
  • Closing date: Thursday, 10 March 2022

About this role: Administrative Assistant- Pipeline

About this role: Administrative Assistant- Pipeline

The Administration Assistant is responsible for providing administrative support to Pipeline Leadership team and the related business/department at LNG Canada, in Calgary, Alberta.

Responsibilities

  • Provides administrative support to Pipeline Senior Vice President and the related business / department using appropriate methods and technology. Exercises independent judgement, often in the absence of the senior executive, to do the following:

    - Anticipate and prepare for the managers’ needs.

    - Routinely interact with internal and external personnel at senior levels to transmit and acquire information, usually of a sensitive or confidential nature.

    - Coordinate/arrange meetings including external or large internal functions involving liaison with other groups and individuals, planning, and scheduling.

    - Manage the Senior Vice President’s calendar and use of time; with respect to accessibility, appointments, etc. and providing information to others.

    - Handle confidential information.

    - Make travel arrangements including managing complex global travel.

    - Process expenses

  • Support globally Joint Venture and Executive Committee meetings regarding logistics, calendar coordination.
  • Able to apply advanced functions of a word processing package (Microsoft Word) to produce varied correspondence, letters, and documents (i.e., special formatting, importing graphs, charts, etc.).
  • Able to apply advanced functions of a presentation package (PowerPoint) to produce presentation materials and graphics (e.g., templates, importing graphs, charts, clipart,

    etc.).

  • Relieves manager/superior of administrative detail.
  • Provide leadership for general office space management, including focal for office moves and logistics; and liaison with LNGC & Shell real estate.
  • Provide back up for other Administrators
  • Participate and support to team and social events, including days of caring when appropriate.

Requirements

Requirements

Requirements

  • 10 years’ experience in administration/coordination roles supporting senior leaders with teams in a corporate environment or equivalent organization.
  • In-depth understanding of internal and external relationships involving members of the senior management team.
  • Demonstrated understanding of corporate structure including business unit and company operations, and procedures.
  • Demonstrated ability to make good judgement calls.
  • Strong organizational skills managing very demanding schedules.
  • Strong written and oral communication skills.
  • Strong interpersonal skills and ability to influence without authority.
  • Advanced knowledge of Microsoft Office suite.
  • Advanced knowledge of Calendar and e-mail organization.
  • Experience working in a joint venture is considered an asset.
  • Experience working in a global organization is considered an asset

How to apply

How to apply

If you meet the above requirements and would like to be considered for this role, please submit your interest using the ‘Apply’ button. Applying is quick and easy – just make sure you have the following documents ready to go:

  • Resume
  • Cover Letter (optional)
Apply now

Do you have questions?

If you have questions or would like to discuss the details of this role, please contact Leonardo Lopes via the details below, quoting publication number:
PUB337156

Account manager

Leonardo Lopes
Brunel Canada - Calgary
l.lopes@brunel.net

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