Office Coordinator


medical device pharmaceutical food industry

About this job

  • Industry: Pharmaceutical
  • Area of expertise: Project Management & Services
  • Location: Ontario

What is required?

  • Hours per week: 40
  • Education level: Professional Bachelor
  • Closing date: Thursday, 10 February 2022

About this role: Office Coordinator

About this role: Office Coordinator


We’re hiring an Office Coordinator for a 1-year contract with our client, one of the top performers in the pharmaceuticals industry. This position requires going to the office on a daily basis. It is a one-year contract with possibility of extension based on performance.


  • Be expertise on (P2P) processes, and become P2P super user of the affiliate
  • Provide support to business users for P2P related issues/inquiries, such as vendor setup, PR and purchase order creation, issues resolution with vendor invoices processing, etc.
  • Summarize P2P issues/challenges and review with upper management on regular basis, and continuous seeking for process efficiency and improvements
  • General company hotline support
  • General office maintenance and support (visitor passes, office equipment maintenance, etc.)
  • Handle, sort, and distribute incoming mail; process and track outgoing mail
  • Office supplies management
  • Support with document retention activities including filing and scanning documents as needed
  • Handle purchase orders and process billing and payments for related service vendors
  • Responsible for rebate programs payment execution, including program/cover letter setup, verifying/consolidating documents for payment processing, sending payment requests, update the payment tracker and process reissue and void cheques requests
  • Some rebate cheques delivery (mainly direct programs) – prepare cover letters & backup
  • Management of rebate trackers
  • Main point of contact for rebate queries for rebate processing and vendor payment – manage Canada Operations mailbox




  • Post-secondary degree or equivalent
  • Previous experience managing relationships across functions and geographies
  • Tech-savvy with previous experience with SAP, MS Office (Excel, Outlook, …)
  • Advanced ability to effectively communicate verbally (particularly during conflict management) and in writing
  • A go-getter, self-starter with positive attitude and fit with the company cultural pillars
  • A result driven team player able to work in and with a proactive team with a high degree of customer service focus
  • Excellent organizational and implementation skills and ability to prioritize tasks
  • Personal accountability and strong drive for execution and sense
  • Ability to define problems, collect data, establish facts, and draw valid conclusions



What We Offer

Why work through Brunel? We start with competitive rates, a comprehensive benefits package and a safe on-boarding process. With our industry insights and recruiter expertise, we are supporting projects and clients worldwide. With Brunel you gain experience and expertise, building on your skills and developing your career further.

About Brunel

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About Brunel

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services. Join us today.

Connecting Specialists to Pioneering Projects

How to apply

How to apply

If you meet the above requirements and would like to be considered for this role, please submit your interest using the ‘Apply’ button. Applying is quick and easy – just make sure you have the following documents ready to go:

  • Resume
  • Cover Letter (optional)
Apply now

Do you have questions?

If you have questions or would like to discuss the details of this role, please contact Quynh Vo via the details below, quoting publication number:

Account manager

Quynh Vo
Brunel Canada - Calgary

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