Office Services Coordinator


medical device pharmaceutical food industry

About this job

  • Industry: Pharmaceutical
  • Area of expertise: Project Management & Services
  • Location: Ontario

What is required?

  • Hours per week: 37.5
  • Education level: Other
  • Closing date: Sunday, 3 October 2021

About this role

About this role

We’re hiring an Office Services Coordinator for a 1-year contract with our client, a world leader in developing products and services that enhance animal health, wellness and performance. Remote position however it might be required to go to the office sometimes. One-year contract with possibility of extension.

This position will be supporting the executive assistant with office management stuffs as needed. Be the P2P super user for Canada affiliate. Helping to tackle P2P payment issues, collaborating with Finance, ESC and affiliate key users;


P2P support

  • Be expertise on P2P processes, and become P2P super user of the affiliate;
  • Provide support to business users for P2P related issues/inquiries, such as vendor setup, PR and PO creation, issues resolution with vendor invoices processing, etc.
  • Summarize P2P issues/challenges and review with CFO/ESC on regular basis, and continuous seeking for process efficiency and improvements

Office Service support

  • General company hotline support
  • General office maintenance and support (visitor passes, office equipment maintenance, etc)
  • Handle, sort, and distribute incoming mail; process and track outgoing mail
  • Office supplies management
  • Support with document retention activities including filing and scanning documents as needed
  • Handle POs and process billing and payments for related service vendors

Rebate Execution support

  • Responsible for rebate programs payment execution, including DXC program/cover letter setup, verifying/consolidating documents for payment processing, sending payment requests, update the payment tracker and process reissue and void cheques requests
  • Some rebate cheques delivery (mainly direct programs) – prepare cover letters & backup
  • Management of rebate trackers (eg., CF, CAB DF, New Clinic Program)
  • Main point of contact for rebate queries and liaising with DXC (for rebate processing and vendor payment) – manage Canada Operations mailbox




  • Post-secondary degree or equivalent
  • Positive attitude and fit with the company cultural pillars
  • A results driven team player able to work in and with a proactive team with a high degree of customer focus
  • Excellent organizational and implementation skills
  • Personal accountability and strong drive for execution and sense
  • Previous experience managing relationships across functions and geographies
  • Advanced ability to effectively communicate verbally (particularly during conflict management) and in writing
  • Ability to define problems, collect data, establish facts and draw valid conclusions
  • Experience in animal health or the veterinary industry would be an asset



Why work through Brunel? We start with competitive rates, a comprehensive benefits package and a safe on-boarding process. With our industry insights and recruiter expertise, we are supporting projects and clients worldwide. With Brunel you gain experience and expertise, building on your skills and developing your career further.

About Brunel

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About Brunel

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services. Join us today.

How to apply

How to apply

If you meet the above requirements and would like to be considered for this role, please submit your interest using the ‘Apply’ button. Applying is quick and easy – just make sure you have the following documents ready to go:

  • Resume
  • Cover Letter (optional)
Apply now

Do you have questions?

If you have questions or would like to discuss the details of this role, please contact Monnatha Grego via the details below, quoting publication number:

Account manager

Monnatha Grego
Brunel Canada - Calgary

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